Nursing Informatics & Technology





Have a look at our FAQs, maybe you will find a solution there.


Where can I find an alphabetically ordered patient list and where can I find a clear bed occupancy overview of my ward?
There are two ways to call up a list of the patients in your own ward. In the uppermost blue bar, which also contains the patient's name, there is a 3 bar symbol on the left edge. A click on it opens a list of all patients of the ward in alphabetical order on the left side of the screen. Another click on the 3 bar symbol closes the bar again.

On the right-hand side of the upper blue bar, a click on the little house symbol opens the bed occupancy overview, which shows the occupancy per room and bed and thus also the unoccupied beds. The symbol of the two people opens at this point the patients of the ward who have not yet been assigned a bed. Via the back arrow I leave the bed occupancy overview again and return to the overview page of the previously edited patient.
How can data from a previous case of the same patient be transferred if the discharge was not long ago?
If a patient is readmitted, CareIT Pro enables the transfer of numerous entered data from the last anamnesis of the previous stay. Many of the data do not change, or at least most probably not. You are automatically informed about this possibility via a message window that opens or you are asked whether you have checked whether the entries are up-to-date. Individual items that are subject to more frequent changes must still be filled in by you.

This function enables you to document things related to a patient you already know economically and to get quicker access to, for example, the master sheet printout or the like.
How can I jump to a certain point in an input form such as anamnesis or assessment without having to scroll there laboriously?
In all our forms, whether anamnesis, assessment, wound documentation, transfer report, etc., the individual subject areas into which the form is divided are listed one below the other on the left-hand side of the screen. If you click on such a subject area, e.g. "Nutrition", the view of the form automatically jumps to this point. So if you do not want to fill in the form completely from top to bottom, but perhaps only want to add a single entry, this function saves you a lot of scrolling and searching. Please note the special case in the assessment. Please make sure that you actually click on the topic name and not on the slider to the left of it, which would trigger a function other than jumping within the form.
What is the difference between "storing temporarily" and "releasing"?
If you are forced to interrupt your work while you are entering data in, for example, the anamnesis or assessment form, you can save your previous entries by clicking on "Save temporarily", but continue filling in the form later. You should select "Release" when you have completed all entries.

This function is also relevant if, for example, students are employed by you as part of their training and you give them the task of filling in a form. The trainees can then do this and save it with "Save temporarily" and then give you the opportunity to check it. If you as a registered nurse then want to "sign off" on it, click on "Release".
How can I delete a form that was created by mistake?

At the top right of each form you will see a cogwheel icon. If you click on this, the options "Information" and "Cancel" open. The first option contains the name of the software version and is rather uninteresting for you. The second option "Cancel" leads to the question whether you are sure you want to cancel the form and then to the request to enter a reason. The form is then cancelled, but its creation can still be traced by the administrator for legal reasons.

What is the significance of the yellow triangle in the Barthel Index and the extended Barthel Index scores?
By clicking on the "Edit" button, the overview of the individual criteria, including the points awarded, is called up again and can be validated by clicking on the "Validate" button. Within the framework of determining the Barthel index and the extended Barthel index, validation is required on the part of the nurses. This means that the results must be checked and confirmed by a nurse. Once this has been done, the yellow information triangle no longer appears. This function is linked to tab number 5 on the overview page.
How / how long can I edit a form after it has been released?
Changes can still be made to a form up to 24 hours after it has been saved. After saving, the buttons and fields appear grey. Clicking on the "Edit" button reactivates the answer options and the colours change from grey to blue and white. If a change has to be entered after more than 24 hours, a new document must be created in which the entries from the previous document are preset.
Can I also show an entry in Grafixx, for example, of a wound as healed again?
This is possible. To do this, click on the respective wound in the Grafixx Body Scheme. A dialogue window opens, at the bottom of which a box with the designation "healed" appears. If this box is ticked, a calendar field appears so that the date of healing can be entered. Saving these entries ensures that the wound is documented as healed. This also works analogously with all other entries in the Grafixx Body Scheme. The only difference is the terminology, as inflow and outflow lines are then declared as "removed" or skin alterations as "healed".

Caution: It is important to distinguish that this procedure preserves the documentation of the wound as long as it existed and this can always be retrieved later. On the other hand, a wound which has been deleted in the overview within Grafixx by clicking the bin symbol is permanently deleted and it is then also no longer traceable that it existed before.
How can I determine which items from the assessment are taken into account to determine one of the risks?
The risk overview on the overview page shows 7 nursing risk areas, each represented by a coloured circle. Clicking on one of these circles opens a display showing those items from the assessment that were used to determine the risk in question.
What is the function of the sliders in the assessment form?
When an assessment form is called up, the sliders are in the "red" position. It is the case of some patients that they are fully independent in some areas at the moment of admission. If this is the case, this can be documented in a time-saving way by not having to click on every single item of a subject block, but by setting the slider from red to green by clicking on it. This causes the associated questions to "disappear" from the form. However, these questions remain in the background, of course, as they are part of the various risk calculations. They have been automatically assigned the best possible answer option here by setting the slider to green and saved. This can be done for one, several or theoretically all topic blocks and is intended to save time for the nurses, but at the same time ensure that the documentation is comprehensive. A new click on the green slider reverses the process. The slider changes to red and the individual items reappear and can be answered individually.
How can I find out what exactly is behind each point answer option such as 3, 2, 1 and 0?
In general, SeMPA provides for the demarcation as follows:

0 = unrestricted / no need for help / independent
1= slightly restricted / little need for help / mainly independent
2 = severely restricted / considerable need for help / mainly dependent
3 = completely restricted / complete need for help / dependent

Since it is sometimes not easy to find an exact demarcation here, the items in the assessment each have a small info button to the left of the item name. If you click on this button, a legend opens in which the individual scoring options are explained in more detail in relation to the specific item.

If you then select an answer, the legend closes automatically.
In the assessment, there are flag symbols on the right-hand side of each item. What do these mean?
This function will only be unlocked for you in one of the upcoming introductory levels. The flag symbolises a target flag. You can enter here which target you are aiming for in relation to the scoring of the item for this patient. In the calendar module next to it, it is then possible to enter either a date or a number of days within which you want to achieve this goal. The achievement of the goal can then be checked later via the arrow tab "Evaluation" in the upper menu bar.
I would like to enter a very rare entry in Grafixx (e.g. a rare drainage type or similar) which is not listed by default. What can I do?
In these selection areas, it is possible to first click on "Other" in the second selection level and then enter an exact description in the documentation in the form under "Observations/Wounds".
What is the meaning of the two symbols "photo camera" and "slide show" in wound documentation?
The photo camera icon directs you to the pictures stored on your computer. Here you can upload photos from your hard drive or from the "My Pictures" folder to the wound documentation of the respective patient. However, if you click on this symbol from your tablet PC (iPad or similar), the photo option opens automatically and a photo taken then automatically ends up in the photo series of the opened patient.

With the button "Slide show" you can compare already taken photos side by side. This makes it easier to follow the healing process of the wound.
I would like to attach photos to my wound transfer report - but not all of them, only some from the beginning, middle and end of the stay. What do I have to do for this?
In the photo bar of each wound/decubitus etc. there is a box under the respective photo. If you tick this box, this photo or these photos will be included in the printout of a wound transfer report.
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